The Records Section operates 7 days a week, and has a full-time staff of 16 employees. This section is managed by a civilian supervisor, Sandy Sawvell, and consists of a Lead Records Clerk, Police Word Processors, and Police Records Clerks. The overall operation of the Records Section is the responsibility of the Administrative Division, directly assigned to the Assistant Chief of Police.
Police Records Clerks
There are currently ten Police Records Clerks and one Lead Records Clerk. The Records Clerks process all incoming paperwork that is generated by law enforcement personnel. This includes warning tickets, uniformed summons and complaints, case reports, parking tickets, arrest reports, court notices, and traffic accident reports. They also prepare paperwork for imaging, scan documents, and file Police Department and Sheriff’s reports.
The Records Clerk’s primary job responsibilities are to enter, update, and maintain criminal history files.
Police Word Processors
This area in Records is staffed by five Word Processors. The Word Processor’s primary responsibility is to transcribe dictated information from reports taken by law enforcement personnel. The efficiency of this area is crucial to providing exact and accurate reports for investigative purposes.
In addition to typing case reports, the Word Processors also type supplemental reports, information reports, and search warrants. The Word Processors also provide assistance to the Sheriff’s office by typing case reports, supplemental and informational reports, affidavits, and juvenile petitions. They also provide backup support for any special typing projects.
The Records Section plays a key role in assisting law enforcement personnel with their requests as well as responding to customer inquiries, either by phone or in person. In 2006, the Police Records employees processed approximately 38,611 citations, 6,419 adult arrests, 2,021 juvenile arrests, 6,494 crash reports, and 16,028 case reports.
