Sioux Falls Parks and Recreation Special Event Reservation Information

Criteria for Determining a Special Event:

• The event is open to the public.
• Permits are required.
• Insurance is required.
• These criteria are to be applied in a general sense and are intended to help identify events that may qualify as a special event.

Procedure for Scheduling a Special Event:

• Event sponsor makes initial contact by phone or by letter.
• The call or letter is referred to the Operations Manager or the Recreation Manager who will determine if the event should be designated as a Special Event.
• A Special Event application packet is mailed to the potential sponsor noting a deadline for completed information to be returned.
• Meeting is held with Special Event sponsor and Special Event Review Committee to discuss schedule, logistics, and to coordinate a site visit if necessary.
• The Special Event reservation is finalized and a confirmation is sent to event sponsor after all information is completed and received.
• All information requested from event sponsor needs to be received in its entirety a minimum of two weeks prior to the event.

Special Event Review Committee:

• Parks and Recreation staff
• Police Department representative
• Risk Management representative
• Health Department representative
• Fire Department representative
• Human Resources representative
• Special Event Application Packet
• Special Event Planning memo

Special Event Application Form

• Permit Requests checklist
• Insurance requirements
• Permit Guidelines
• Park Use and Facilities Information