Accounts Payable

 

How do I inquire on the status of invoice payments?

Once you have registered as a Vendor through the City website http://www.siouxfalls.org/vss, you will be able to look up Invoices that have been entered into the system to be paid.  If the invoice is not on VSS, you can contact the Accounts Payable department @ 605-367-8860 or email FinanceAP@siouxfalls.org.

To expedite research, please have available detailed information such as:

  • Invoice number
  • Invoice date
  • Amount of invoice
  • Purchase Order number
  • Contract number
Where do I email/mail my invoice(s) for payment?

The preferred method of sending your invoices is to send them to FinanceAP@siouxfalls.org.  If you would rather mail the invoice use the address below.

City of Sioux Falls
Accounts Payable
PO Box 7402
Sioux Falls, SD  57117

When does the City of Sioux Falls mail checks?

The City of Sioux Falls prints checks every Thursday and mails out the checks the following Monday.

What do I do if a mailed check payment is not received?

If a vendor does not receive a mailed payment, it may be because it was mailed to the wrong address, lost in the mail, or stolen.

If an expected payment is not received, please contact Accounts Payable at (605) 367-8860.  The City will research and identify the problem. Based on the outcome, you may be asked to submit one or more forms and / or documents, in order to receive a replacement check.

What if I don’t want a check mailed, does the City do electronic deposit?

Yes, ACH is the preferred method of payment by the City of Sioux Falls.  Please fill out an ACH Authorization form to begin receiving payments in this manner.

What must I do prior to submitting an invoice to the City of Sioux Falls for payment of work performed and / or goods delivered?
All vendors must go to the City’s website http://www.siouxfalls.org/vss and register as a vendor before any payment can be processed. A W-9 is also required to be uploaded. If you have any questions about the Vendor Registration process, call 605-367-8860.
How do I submit a valid invoice to the City of Sioux Falls?

The preferred method of sending your invoices is to send them to FinanceAP@siouxfalls.org.  If you would rather mail the invoice use the address below.

City of Sioux Falls
Accounts Payable
PO Box 7402
Sioux Falls, SD  57117

A valid invoice must contain the following information:

    Vendors’ information such as name and address
    Department or City employee requesting the goods/services
    Invoice number
    Invoice date
    Purchase order or contract number, if applicable
    Description of items purchased
    Quantity and unit price
    Delivery charges, if applicable
    Total amount due
    Sales tax should not be included on invoices. The City does not pay sales tax.
    The City does pay excise tax, if applicable
    Discount terms that may apply.
    Payee information if different from Vendor information

I received a 1099 from the City of Sioux Falls and I don’t know what it is for.

Please contact Finance at 605-367-8826.